State Transition Properties

Now reading version 21. For the latest, read: State Transition Properties for version 22

The State Transition Properties dialog
The State Transition Properties dialog


The State Transition Properties dialog provides controls to edit the properties for a State Transition.

For more information about lifecycle definitions, click here.


The dialog is accessed in the following ways:

  • Right-click in the State Before and Transitions region of the Edit Lifecycle Definitions dialog then select Add State Transition from the context menu.
  • In the Edit Lifecycle Definitions dialog, click the   associated with a State Transition. 



  • State Transition Name - enter the name for the State Transition.
  • State After - use the drop-down to select the state that follows the State Transition that is being added.
  • Menu Entry Text - this is the text that will appear in the right-click menu in the Item view allowing to perform this state transition for a given item revision. The parameter $RevisionId will be substituted with the ID of the revision.

State Transition Permissions

Use the drop-down to select how the permissions for the State Transition are set:

  • Controlled - select this option to limit permissions based on the default Server permissions.
  • Using Approvals - choose this option to allow permissions that are selected for this specific State Transition, which can be added in the table below using the Add button.

Additional Controls

  • Add - use the drop-down to select from the following options:
    • Add Approval Group - select to add an approval group. The new group is named New Approval Group by default. You can edit the name using the Edit Approval Group Name command defined below. 
    • Add Role - select to add a Role using the Search for Role dialog.
    • Add User - select to add a User using the Search for Users dialog.
    • Edit Approval Group Name - select to open a dialog in which you can enter a name for a newly added approval group.
    • Move Up - click to move the currently selected item up one position.
    • Move Down - click to move the currently selected item down one position.
    • Remove - click to remove the currently selected group, role or user.
The Add commands are available only if Using Approvals is selected in State Transitions Permissions
  • Remove - click to remove the currently selected group, role or user.
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